NEIGHBORS HOME CARE

NOTICE OF PRIVACY PRACTICES

As required by the Privacy Regulations Promulgated Pursuant to the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED, AND HOW YOU CAN GET ACCESS TO YOUR IDENTIFIABLE HEALTH INFORMATION.

PLEASE REVIEW THIS NOTICE CAREFULLY.

A.      Our Commitment to Your Privacy

Neighbors Home Care is dedicated to maintaining the privacy of your identifiable health information.  In conducting our business, we will create records regarding you, and the treatment and services we provide to you.  We are required by law to maintain the confidentiality of health information that identifies you.  We also are required by law to provide you with this notice of our legal duties and privacy practices concerning your identifiable health information.  By law, we must follow the terms of the notice of privacy practices that we have in effect at the time.

To summarize, this notice provides you with the following important information:

• How we may use and disclose your identifiable health information.
• Your privacy rights in your identifiable health information.
• Our obligations concerning the use and disclosure of your identifiable health information.

The terms of this notice apply to all records containing your identifiable health information that are created or retained by Neighbors Home Care.  We reserve the right to revise or amend our notice of privacy practices.  Any revision or amendment to this notice will be effective for all of your records our company has created or maintained in the past, and for any of your records we may create or maintain in the future.

B.      If You Have Questions About This Notice, Please Contact:

Jordan N. Shames, President & C.E.O., 718-515-2200

C.      We May Use And Disclose Your Health Information In the Following Ways:

The following categories describe the different ways in which we may use and disclose your identifiable health information.

1.    Treatment.  Neighbors Home Care may use your identifiable health information to treat you.  Many of the people who work for our organization may use or disclose your identifiable health information in order to treat you or to assist others in your treatment.  Additionally, we may disclose your identifiable health information to others who may assist in your care, such as your physician, therapists, spouse, children, or parents.

2.    Payment.  Neighbors Home Care may use and disclose your identifiable health information in order to bill and collect payment for the services and items you may receive from us.  We also may use and disclose your identifiable health information to obtain payment from third parties that may be responsible for such costs, such as family members.  Also, we may use your identifiable health information to bill you directly for services and items.

3.    Health Care Operations.  Neighbors Home Care may use and disclose your identifiable health information to operate our business.  As examples of the ways in which we may use and disclose your information in our operations, Neighbors Home Care may use your health information to evaluate the quality of care you received from us, or to conduct cost-management and business planning activities for our company.

4.    Release of Information to Family/Friends.  Neighbors Home Care may release your identifiable health information to a friend or family member that is helping you pay for your health care, or who assists in taking care of you.

5.    Disclosures Required by Law.  Neighbors Home Care will use and disclose your identifiable health information when we are required to do so by federal, state or local law.

D.      Use and Disclosure of Your Identifiable Health Information in Certain Special Circumstances

The following categories describe unique scenarios in which we may use or disclose your identifiable health information:

1.    Public Health Risks.  Neighbors Home Care may disclose your identifiable health information to public health authorities that are authorized by law to collect information for the purpose of:

Maintaining vital records, such as births and deaths

Reporting child abuse or neglect

Preventing or controlling disease, injury or disability

Notifying a person regarding potential exposure to a communicable disease

Notifying a person regarding a potential risk for spreading or contracting a disease or condition

Reporting reactions to drugs or problems with products or devices

Notifying individuals if a product or device they may be using has been recalled

Notifying appropriate government agency(ies) and authority(ies) regarding the potential abuse or neglect of an adult patient (including domestic violence); however, we will only disclose this information if the patient agrees or we are required or authorized by law to disclose the information

Notifying your employer under limited circumstances related primarily to workplace injury or illness or medical surveillance

2.    Health Oversight Activities.  Neighbors Home Care may disclose your identifiable health information to a health oversight agency or activities authorized by law.  Oversight activities can include, for example, investigations, inspections, audits, surveys, licensure and disciplinary actions; civil, administrative, and criminal procedures or actions; or other activities necessary for the government to monitor government programs, compliance with civil rights laws and the health care system in general.

3.    Lawsuits and Similar Proceedings.  Neighbors Home Care may use and disclose your identifiable health information in response to a court or administrative order, if you are involved in a lawsuit or similar proceedings.  We also may disclose your identifiable health information in response to a discovery request, subpoena, or other lawful process by another party involved in the dispute, but only if we have made an effort to inform you of the request or to obtain an order protecting the information the party has requested.

4.    Law Enforcement.  Neighbors Home Care may release identifiable health information if asked to do so by a law enforcement official:

Regarding a crime victim in certain situations, if we are unable to obtain the person's agreement

Concerning a death we believe might have resulted from criminal conduct

Regarding criminal conduct at our offices

In response to a warrant, summons, court order, subpoena or similar legal process

To identify/locate a suspect, material witness, fugitive or missing person

In an emergency, to report a crime (including the location or victim(s) of the crime, or the description, identity or location of the perpetrator)

5.    Serious Threats to Health or Safety.  Neighbors Home Care may use and disclose your identifiable health information when necessary to reduce or prevent a serious threat to your health and safety, or the health and safety of another individual or the public.  Under these circumstances, we will only make disclosures to a person or organization able to help prevent the threat.

6.    Military.  Neighbors Home Care may disclose your identifiable health information if you are a member of U.S. or foreign military forces (including veterans) and if required by the appropriate military command authorities.

7.    National Security.  Neighbors Home Care may disclose your identifiable health information to federal officials for intelligence and national security activities authorized by law.  Neighbors Home Care also may disclose your identifiable health information to federal officials in order to protect the President, other officials or foreign heads of state, or to conduct investigations.

8.    Inmates.  Neighbors Home Care may disclose your identifiable health information to correctional institutions or law enforcement officials if you are an inmate or under the custody of a law enforcement official.  Disclosure for these purposes would be necessary:  (a) for the institution to provide health care services to you; (b) for the safety and security of the institution; and/or (c) to protect your health and safety or the health and safety of other individuals.

9.    Workers Compensation.  Neighbors Home Care may release your identifiable health information for workers compensation and similar programs.

E.  Your Rights Regarding Your Identifiable Health Information

You have the following rights regarding the identifiable health information that we maintain about you:

1.    Confidential Communications.  You have the right to request that Neighbors Home Care communicate with you about your health and related issues in a particular manner or at a certain location.  For instance, you may ask that we contact you at home, rather than work.  In order to request a type of confidential communication, you must make a written request to Velia A. Kroessler, RN, Vice President & Director of Patient Services, specifying the requested method of contact, or the location where you wish to be contacted.  Neighbors Home Care will accommodate reasonable requests.  You do not need to give a reason for your request.

2.    Requesting Restrictions.  You have the right to request a restriction in our use or disclosure of your identifiable health information for treatment, payment or health care operations.  Additionally, you have the right to request that Neighbors Home Care limit its disclosure of your identifiable health information to individuals involved in your care or the payment for your care, such as family members and friends.  We are not required to agree to your request; however, if we do agree, we are bound by our agreement except when otherwise required by law, in emergencies, or when the information is necessary to treat you.  In order to request a restriction in our use or disclosure of your identifiable health information, you must make your request in writing to Velia A. Kroessler, RN, Vice President & Director of Patient Services.  Your request must describe in a clear and concise fashion:  (a) the information you wish restricted; (b) whether you are requesting to limit Neighbors Home Care’s use, disclosure or both; and (c) to whom you want the limits to apply.

3.    Inspection and Copies.  You have the right to inspect and obtain a copy of the identifiable health information that may be used to make decisions about you, including patient medical records and billing records, but not including psychotherapy notes.  You must submit your request in writing to Velia A. Kroessler, RN, Vice President & Director of Patient Services in order to inspect and/or obtain a copy of your identifiable health information.  Neighbors Home Care may charge a fee for the costs of copying, mailing, labor, and supplies associated with your request.  Neighbors Home Care may deny your request to inspect and/or copy in certain limited circumstances; however, you may request a review of our denial.  Reviews will be conducted by another licensed health care professional chosen by us.

4.    Amendment.  You may ask us to amend your health information if you believe it is correct or incomplete, and you may request an amendment for as long as the information is kept by or for Neighbors Home Care.  To request an amendment, your request must be made in writing and submitted to Velia A. Kroessler, RN, Vice President & Director of Patient Services.  You must provide us with a reason that supports your request for amendment.  Neighbors Home Care will deny your request if you fail to submit your request (and the reason supporting your request) in writing.  Also, we may deny your request if you ask us to amend information that is:  (a) accurate and complete; (b) not part of the identifiable health information kept by or for Neighbors Home Care; (c) not part of the identifiable health information which you would be permitted to inspect or copy; or (d) not created by our organization, unless the individual or entity that created the information is not available to amend the information.

5.    Accounting of Disclosures.  All of our patients have the right to request an "accounting of disclosures".  An "accounting of disclosures" is a list of certain disclosures Neighbors Home Care has made of your identifiable health information.  In order to obtain an accounting of disclosures, you must submit your request in writing to Velia A. Kroessler, RN, Vice President & Director of Patient Services.  All requests for an "accounting of disclosures" must state a time period which may not be longer than six (6) years and may not include dates before April 14, 2003.  The first list you request within a 12-month period is free of charge, but Neighbors Home Care may charge you for additional lists within the same 12-month period.  Neighbors Home Care will notify you of the costs involved with additional requests, and you may withdraw your request before you incur any costs.

6.    Right to a Paper Copy of This Notice.  You are entitled to receive a paper copy of Neighbors Home Care's Notice of Privacy Practices.  You may ask us to give you a copy of this notice at any time.  To obtain a paper copy of this notice, contact Velia A. Kroessler, RN, Vice President & Director of Patient Services, at (718) 515-2200.

7.    Right to File a Complaint.  If you believe your privacy rights have been violated, you may file a complaint with Neighbors Home Care or with the Secretary of the Department of Health and Human Services.  To file a complaint with our organization, contact Velia A. Kroessler, RN, Vice President & Director of Patient Services.  All complaints must be submitted in writing.  You will not be penalized for filing a complaint.

8.    Right to Provide an Authorization for Other Uses and Disclosures.  Neighbors Home Care will obtain your written authorization for uses and disclosures that are not identified by this notice or permitted by applicable law.  Any authorization you provide to us regarding the use and disclosure of your identifiable health information will be revoked at any time in writing.  After you revoke your authorization, we will no longer use or disclose your identifiable health information for the reasons described in the authorization.  Please note, we are required to retain records of your care.